How to Host a Successful Conference Call for Business Meetings
Business is not always carried out confined to the office room and a single building. Many times team members and employees are scattered across wide areas that may span across several cities or even states. The only way to effectively hold meetings with everyone scattered near and far is to hold a conference call meeting. Here are some things to keep in mind before you host your conference call for business meetings:
Practice using the conferencing/webinar software: Never go into the call having never used the platform or system beforehand. You are a leader, so you need to know what you are doing and how things work. Do your homework and plan before the big event.
Prepare for the worst and hope for the best: Always think about the common issues that could arise during the meeting and plan for how you will deal with them. Keep a good attitude and expect good things but plan for the bad as well.
Prep the room beforehand as much as possible: Check out the room where you will setting up to make sure there are no things to affect the call quality on your end- close windows, silence phones, close doors, and check at what will be going on next door during your call.
Be a good host when running the meeting: Welcome people as they join the conference call, be polite and sociable, and maintain control over the meeting as it progresses. You are in charge and everyone needs to know but they also need to be comfortable enough to chime in and talk.